An institution runs on its records.
Gyana Solutions builds and licenses the systems that run an institution day to day — admissions and fees, batches and attendance, appointments and patient records. We install it, migrate your data, train your staff and support it long after go-live.
What we do
One company for the software, the installation and the years afterwards. Expand any category to see what it covers.
Three licensed systems on a shared core, configured to how your institution actually works.
Licensed individually, so you pay for what you switch on and add the rest later.
Everything around the licence — and bespoke work when the product is not the whole answer.
Our servers or yours. The software is identical; what changes is who holds the data.
Products
Each is licensed on its own and configured to your fee heads, your grading scheme, your consultation types. They share the same core, so a group running a school and a clinic administers both from one place.
Runs the academic year end to end: enquiry and admission, section and timetable planning, daily attendance, fee collection with receipts and dues tracking, exams and report cards, and a parent portal that cuts the calls to the front office.
Built for batch-based teaching rather than fixed classes: enquiry follow-up and enrollment, batch and faculty scheduling, instalment-based course fees, tests and progress tracking, attendance by session, and certificate issue at completion.
From the front desk to the pharmacy counter: appointment booking and queue, OPD consultation notes and history, prescriptions, billing with insurance and package handling, lab orders and reports, and stock control for medicines and consumables.
Platform
These are not paid add-ons. They sit in the core, which is why a fix or an improvement reaches all three products at once.
Principal, accountant, teacher, doctor, receptionist — each sees only what their role needs, with permissions you set.
Several campuses, centres or clinics under one licence, with consolidated reporting across them.
Fee reminders, attendance alerts and appointment confirmations over SMS, email and WhatsApp.
Collection, attendance, admission and revenue reports on screen, with export to Excel and PDF.
Every edit to a fee entry, a mark or a patient record logged with the user and timestamp behind it.
Automated daily backups, with restore tested as part of the support contract rather than assumed.
Online fee and bill payment through your gateway, with receipts and reconciliation-ready exports.
Browser-based and usable on a front-desk PC, a tablet in a ward, or a parent's phone.
Licensing & deployment
The software is the same in all three. What changes is where it runs, how it is paid for, and who holds the data. Pricing depends on modules, branches and user count, and is quoted after the demo.
| Cloud | On-premise | Enterprise | |
|---|---|---|---|
| Runs on | Our managed hosting | Your server, on site | Your cloud account or data centre |
| Licence | Annual subscription | Perpetual licence + annual AMC | Negotiated, multi-site |
| Basis | Per institution, per module | Per installation | Per group, unlimited branches |
| Updates | Applied by us, included | Released quarterly, applied on request | Scheduled release train |
| Data held by | Gyana Solutions hosting | You, entirely | You, entirely |
| Customisation | Configuration only | Configuration + custom modules | Custom modules and integrations |
| Support | Included in subscription | Included in AMC | Named engineer, agreed SLA |
Rollout
The order matters — each stage produces what the next one needs. Most institutions go live at a term or financial-year boundary, so we plan backwards from that date.
01 · 1 week
A walkthrough on real screens, not slides. We list which modules you need, which you do not, and what must be configured differently.
02 · 1–2 weeks
Your fee heads, grading scheme, class or batch structure, consultation types, user roles and receipt formats set up as yours.
03 · 1–2 weeks
Existing student, staff or patient records brought across from spreadsheets or your current system, then reconciled against your own totals.
04 · 1 week
Hands-on sessions per role, then a parallel run on live data so the front office can trust the numbers before switching.
05 · ongoing
On-call cover through the first fee cycle or admission season, then regular support, updates and backups under the contract.
Services
We are a software company before we are a product company. Where an institution needs something beyond the standard system, the same team builds it.
Functionality specific to your institution, built into your installation and maintained alongside the core product.
Biometric attendance devices, payment gateways, SMS and WhatsApp providers, accounting packages, government reporting portals and lab equipment.
Years of records out of spreadsheets, an old desktop system or a discontinued vendor's database — cleaned, mapped and reconciled.
Web and mobile applications built to order for organisations whose requirement no packaged product fits.
Provisioning, hardening and backup configuration for on-premise servers, or managed hosting on our infrastructure.
Support, patching, version upgrades and periodic health checks under an AMC contract with agreed response times.
Support
Proposed default response targets. Cover is extended around admission season and fee-collection cycles, when an outage costs you the most.
| Priority | Example | Response | Workaround | Cover |
|---|---|---|---|---|
| P1 | System down, or fee collection and billing blocked. | 30 min | 4 hours | Extended hours |
| P2 | A module unusable for many users — attendance, exams, appointments. | 2 hours | 1 working day | Working hours |
| P3 | A defect with an acceptable workaround, or a report giving wrong totals. | 1 working day | Next update | Working hours |
| P4 | Change request, new report format, or a how-do-I question. | 2 working days | Planned release | Working hours |
Who it is for
Primary and secondary schools running admissions, attendance, fees and examinations across multiple sections and a growing parent body.
Departments and programmes with semester structures, elective choices, internal assessment and instalment-based fee schedules.
Batch-driven centres, often multi-branch, where enquiry conversion and fee follow-up matter as much as teaching itself.
Single-doctor and multi-speciality practices needing appointments, records, billing and pharmacy in one system at the front desk.
Facilities handling lab orders, report delivery, insurance billing and inventory alongside regular outpatient flow.
A 30-minute walkthrough of the product you are interested in, followed by a written quote covering licence, migration and first-year support.
Contact
No call centre and no deck. Tell us the size of your institution and what you run today, and we will show you the closest fit.
